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Benefits and Wellness Manager 102121

    CENTRAL OREGON COMMUNITY COLLEGE

    POSITION TITLE:                            Benefits and Wellness Manager

    DEPARTMENT:                                Human Resources

    REVISION DATE:                             October 2021

    STATUS:                                          This is an Administrator position, non-represented, at grade
                                                              level 24, not eligible for overtime. 

    SUPERVISOR:                                 Human Resources Compliance Manager

    PRIMARY PURPOSE: 
    The Benefits and Wellness Manager will manage all of COCC’s benefit plans, wellness activities, and medical leave programs on behalf of employees. Additionally, this position works with the HR and COCC staff to develop and coordinate employee new hire orientation and onboarding programs.

    ESSENTIAL Duties and Responsibilities:

    Benefits Administration

    1. Benefits Administrator and day-to-day point of contact for staff benefits; interpret and present data or communications on all benefits offered by COCC and OEBB to active and inactive (retiree) employees throughout the year; process employee benefit changes mid-year, during open enrollment, status changes, terminations, and salary updates; communicate with payroll new hires, status updates, and annual enrollment changes
    2. Serve as primary administrator for data entry in Oregon Educators Benefits Board (OEBB) database system; arrange annual insurance plans (group health, group life, EAP, and ACA for all classifications of active and retiree plans).
    3. Create and provide reports for funding, analysis of enrollment and contributions; complete audits; create and maintain data resources for staff use.
    4. Facilitate annual employee recognition awards; assist with administration of related policies and procedures.
    5. Responsible for Affordable Care Act (ACA) Reports, quarterly audit, annual audit; annual distribution of 1095; in collaboration with HRIS Module Manager notify staff who are eligible for benefits under Affordable Care Act.
    6. Coordinate all enrollment documents for accuracy and compliance; assist employees with account information and discrepancies; collaborate with payroll regarding changes and or corrections.

    Medical Leave Management

    1. Serve as point-of-contact to employees in verifying and processing Federal and State medical leave laws; process and track all employee leave types.
    2. Serve as liaison within the College to provide interpretation on employee leaves and disability matters according to regulatory agencies, bargaining agreement and or College policy; communicate information regarding resources, programs and services.
    3. Develop and maintain forms, create and maintain employee files and record data for each employee in HRIS system Banner; update website as needed
    4. Assure compliance with BOLI and DOL requirements, federal and state laws, and other applicable regulatory agencies.
    5. Oversee ADA requests for accommodations and coordinate interactive process with staff, HR and supervisors.
    6. Track and produce monthly quarterly leave metrics and dashboard report for HR and payroll.
    7. Develop and administer policies for medical leave management; responsible for the security and confidentiality of applicable records.

    Wellness Activities

    1. Develop, coordinate, and implement employee wellness related activities driving COCC’s organizational culture toward healthy and engaging employee options and outcomes.
    2. Evaluate and manage COCC Wellness Programs, initiatives, activities and events, recommending and executing changes.
    3. Maintain COCC’s website, initiate collaborations, including grant-funding, and maintain resources in support of wellness initiatives.

    New Employee Orientation, Onboarding, and Training

    1. Coordinate and develop new hire orientation and onboarding activities in collaboration with the HR Operations Manager and other COCC staff.
    2. Develop and deliver training related to benefits, medical leave, and wellness programs offered by COCC.
    3. Consult on new programs related to employee retention.

    Knowledge, Skills, and Abilities:
    Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities.  The individual is expected to follow College work rules and policies.

    1. Knowledge of and familiarity with Human Resource functions and professional practices, including benefits, onboarding, HR information systems, wellness, leave management, program-level training and development, equal opportunity, policy development, and records management.
    2. Knowledge of, and ability to, interpret federal and state employment and labor laws and apply them in the College’s HR functions.
    3. Ability to initiate and manage projects aimed at employee retention and well-being.
    4. Ability to work with minimal supervision, within a ‘team environment’.
    5. Ability to communicate effectively in individual and group settings, representing the College on a professional basis, both orally and in writing, using the English language with or without the use of an interpreter. 
    6. Ability to advise, or interpret policy and procedure in response HR issues, occasionally dealing with angry or upset employees and/or candidates.
    7. Ability to effectively deal with diverse types of employee groups and issues to inform, advise, and/or interpret policies and procedures. 
    8. Ability to effectively perform and manage multiple projects and prioritize workload to meet varying deadlines.
    9. Able to maintain confidentiality of information and documents while ensuring that correct procedures are followed.     
    10. Proficiency in technology, including MS Software applications (Outlook, Word, Excel) and database programs.
    11. Ability to work positively and effectively in a team environment.
    12. Ability to give and receive constructive feedback.
    13. Must be a self-starter, work collaboratively, highly motivated and possess good judgment in identifying issues and priorities.
    14. Skills in designing and developing program plans and training materials in assigned area of responsibility.
    15. Skills in analyzing processes and making recommendations for improvement.
    16. Skills in researching, analyzing, and applying relevant information to the development of human resources processes and programs.
    17. Skills in coordinating activities with other internal departments and or external agencies

    ERGONOMIC REQUIREMENTS:

    Working hours are generally Monday through Friday from 8:00am - 4:30pm.  Additional hours or schedule changes may be required based on work requirements.  Travel to Branch Campuses occasionally required.  Work is performed in an ordinary office setting, mostly sitting with frequent computer use. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations.  Occasional lifting up to 20lbs.  All individuals are required to be able to perform the essential functions without a significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.

    QUALIFICATIONS:

    Minimum Requirements: 

    1. Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or related field.
    2. Minimum two years of full-time experience with any combination of the following:
      1. Group medical benefits
      2. Medical Leave Laws
      3. HRIS software applications
      4. Employee Wellness Programs

    The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

    All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

    Preferred Qualifications:

    • HR Certification (PHR/SPHR or SHRM-CP/SHRM-SCP) strongly preferred.
    • Experience working in higher education, community college, public agency.
    • Banner software experience and/or other human resources database applications, such as PeopleAdmin or PeopleSoft.

    EQUAL OPPORTUNITY (EEO) STATEMENT:

    The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

    This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

    In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.

    How to Apply:  https://jobs.cocc.edu/